Planner resource
Planning templates for corporate events in Singapore.
Five blank, editable planning documents for corporate event organisers. Download, complete them with your own programme details, and use them to align your emcee, AV team and venue before the event.
These five planning templates cover the practical paperwork behind a well-run corporate event: a run sheet to sequence the programme, an emcee brief to communicate the scope, an awards cue sheet to manage recipient logistics, a speaker introduction sheet to verify names and titles, and a product launch cue sheet to coordinate reveal cues. They are blank starting points for your organising committee to complete offline and discuss with the actual event team.
What these templates are for
Each document below is a blank planning tool with labelled columns and placeholder rows. They are not completed examples from past events, not proprietary scripts included with a booking, and not substitutes for a production meeting with your venue and AV team. Fill them in with your own event details, review them with the people responsible for each segment, and bring the completed versions to your pre-event briefing.
The same essential fields are listed on this page so you can review the structure before downloading. If your event management platform already has its own run sheet format, use these as a cross-check for fields you may have missed.
Corporate event run sheet
A run sheet sequences every segment of the event with timing, responsible personnel and technical cues. The downloadable CSV has columns for time, duration, segment name, person or role, spoken cue, AV cue, approval owner and fallback action. One header row and placeholder examples are included; add your own segments below.
The scheduled start time for each segment (e.g. 18:30).
How many minutes the segment should run.
The programme item: registration, welcome address, keynote, award presentation, lucky draw, etc.
Who is responsible: emcee, CEO, AV operator, show caller, banquet manager.
The line or action that starts this segment, agreed with the emcee.
Screen, lighting or audio change required at this point.
Who signs off on this segment's content or timing.
What happens if this segment is delayed or skipped.
Corporate emcee brief
The brief is the document you send to a prospective emcee so they can understand your event and respond with an accurate quote. It covers date, venue, event format, audience profile, language requirements, programme structure, speakers, approved names, quote scope, rehearsal expectations, approvals and the contact role within your organising committee.
Download the emcee brief (TXT)
For a detailed explanation of each field and how it affects the quote, see the emcee quote guide.
Awards and lucky draw cue sheet
Award presentations and lucky draw segments need a per-recipient sheet so the emcee, stage manager and photographer are aligned. The CSV separates award categories from prize draw rounds and includes columns for the approved recipient name, pronunciation guide, presenter, stage route, screen cue, photo window, caller, and absence action.
Download the awards cue sheet (CSV)
For a worked example of how to prepare an award card per recipient, see the awards presentation checklist.
Award name or lucky draw round (e.g. Employee of the Year, Round 3 Grand Prize).
Approved full name as it should be announced.
Phonetic guide if the name is commonly mispronounced.
Who hands over the trophy, certificate or prize.
Which side the recipient enters and exits; where to pause for the photo.
What appears on the LED or projector at the moment of announcement.
How many seconds the photographer has before the next name is called.
The show caller or stage manager coordinating backstage.
What to do if the recipient is not present (announce name and move on, hold for collection, etc.).
Speaker introduction sheet
A one-row-per-speaker reference for the emcee to verify before introductions. Columns: preferred name and title, pronunciation guide, approved short biography, introduction length, approver, whether the speaker has their own slides, microphone preference, and handover instructions.
The name and title the speaker wants announced (e.g. [APPROVED NAME], [APPROVED TITLE]).
Phonetic guide for the emcee.
Two to three sentences, approved by the speaker or their office.
How long the introduction should run (e.g. 30 seconds, 60 seconds).
Who approved the bio text (speaker, PA, comms team).
Whether the speaker has their own deck loaded with AV.
Handheld, lapel or lectern.
How the emcee transitions: walk off, stay for Q&A handover, introduce the next speaker.
Product launch cue sheet
A reveal sequence has tightly coordinated cues between the emcee, show caller, AV operator and the person demonstrating the product. The CSV covers segment name, cue trigger, show caller, speaker or demo owner, screen cue, audio and lighting cue, rehearsal confirmation and fallback. All product names and claims in the template are explicitly marked as illustrative placeholders.
Download the launch cue sheet (CSV)
For a full worked example of a reveal sequence including contingency plans, see the product launch emcee checklist.
The part of the reveal sequence (e.g. teaser video, countdown, unveil, live demo, media Q&A).
What starts this segment: a verbal cue from the emcee, a timer, a show caller signal.
The stage manager or technical director coordinating backstage.
Who is on stage for this segment.
What appears on the LED wall or projection.
Music, sound effect or lighting change at this point.
Whether this cue has been rehearsed with the full production crew (yes/no/pending).
What happens if the demo fails, the video does not play, or the speaker is delayed.
How to use these with your emcee
Complete the relevant templates with your own event details before the pre-event briefing. Share them with the emcee, AV team and venue coordinator so everyone reviews the same document. The emcee may suggest changes to segment order, timing or cue language based on their experience. The final version should be agreed and signed off before the rehearsal.
For broader guidance on briefing an emcee and structuring the programme, see the guide to choosing a corporate emcee and the corporate emcee script template.
Questions
Are these James’s personal scripts or completed client documents?
Can I modify these templates for my own event?
Do I need all five templates for every event?
What software do I need to open these files?
Keep reading
Tell me the date and what the night is.
I reply personally, usually the same day.